About the team and the job:

The Melbourne, FL office of Acrisure Re is seeking a motivated and thoughtful candidate for the Team Assistant role supporting our expanding specialist reinsurance broking team. The successful candidate will join a dynamic and collaborative team providing support on a variety of areas with Senior Leadership, Reinsurance Broking team, and office administration. This candidate will be based in Melbourne, FL reporting to the EVP, Head of Florida Office.  The Team Assistant will provide extensive administrative support to the Florida team.

How you'll contribute: 

Senior Team Responsibilities:

• Manage inbox for EVP, Head of Florida Office – file, prioritize, flag as appropriate
• Extensive calendar management
• Travel management – book travel directly with airlines, hotels, car rentals, etc ensuring most cost-effective travel arrangements and that it meets the Travel Policy; create and provide detailed travel itineraries
• Expenses – ensure all expenses are submitted on time, with correct currencies and information
• Scheduling and management of group client events and meetings on behalf of Brokers.
• Ensure Brokers are well prepared for meetings, preparing agendas and meeting papers as necessary.
• Client Event Organization / FL Visits, including welcoming, greeting clients and ordering or stocking conference room with refreshments for the meeting.

Reinsurance Broker Team Responsibilities:

• Arrange meetings as applicable, book meeting rooms at Acrisure Re offices
• Assisting with travel arrangements
• Book restaurants
• Expenses – where capacity allows
• Create documentation, powerpoints for meetings and bind where necessary
• Client visits – liaise with team on logistics, create extensive itineraries/agendas
• Assist with any team events, conferences as applicable
• Data entry support into the broker account management system

Office Administrator:

• Office Space - ensure office is maintained to a high standard; liaise with building management
• Vendor management/supplies - negotiate and manage various vendor/supplier relationships and services; monitor supplies and ensure they are fully stocked; coordinate archiving/storage/shredding.
• Front Desk - general Reception duties including, but not limited to, screening phone calls, directing inquiries and requests, courier and office mail management and distribution, central contacts management.

Other Responsibilities:

• Support with the creation of client packs and other documents, including formatting, printing, binding and distribution for Brokers and wider team as required.
• Assist with any other reasonable duties as required

Requirements:

• Strong administrative skills with excellent attention to detail and a high level of accuracy
• Proficient user of Microsoft Office (Word, Excel, Outlook and PowerPoint)
• Proven time management skills
• Ability to work autonomously and take ownership, to prioritize a busy and varied workload for a number of different stakeholders at any one time
• Strong organizational, planning and communication skills, both written and verbal.
• Excellent attention to detail, with the ability to maintain a high level of accuracy.
• Ability to take ownership and responsibility for tasks, with enthusiasm and drive.
• Ability to take initiative when necessary and remain focused under pressure.
• Comfortable and capable of communicating with all levels of people within and outside the business both written and verbally with a high level of professionalism
• Maintain strict levels of confidentiality and exercise discretion at all time
• Proactive and able to work effectively under pressure
• Confident and professional manner
• Effective team player, with a can-do and collaborative attitude.

Interview process:

• 30-minute Teams call with the Talent Acquisition professional
• Initial Interview with member of office Administration
• In-person panel interview with Broking Leadership

What's in it for you?

• Competitive salary + discretionary bonus
• 401k and Company match 
• Paid time off, Generous Sick time, and Holidays
• Dental, Health, & Vision Benefits
• and more!

About Us

Acrisure is an integrated team of insurance and reinsurance specialists who bring together vast experience and expertise gained from working in markets and sectors across the world. We develop a thorough understanding of our clients' situations and markets and create unique opportunities for innovative and ingenious solutions that deliver signature value.  Acrisure London Wholesale capabilities cover all aspects of placement facilitation, namely open market, delegated authorities, MGAs and facultative reinsurance.

Acrisure Re and Acrisure London Wholesale are an Agency Partner of Acrisure LLC, providing high quality insurance and risk management services and solutions. Acrisure has grown at a rapid rate in recent years and is now one of the 10 largest insurance brokers in the world, with ambitious plans to continue growing at an accelerated and unprecedented pace. Beyond growth, Acrisure's dedication to its highly unique business model, ownership structure and entrepreneurial culture, has put us on the envious path of being the largest, most successful privately held insurance brokerage in the industry.

Our Ethos

Acrisure prides itself in achieving greatness through its people. We are a flat structure organisation that see the person behind the position. It's up to you to shape your career but we provide you with every tool that we can to help you get there.

We believe teams and solutions are made stronger through different perspectives, which is why we're committed to a culture of equality, diversity and inclusion.

At Acrisure we are committed to developing our people as we believe that investing in our employees is critical not only for their individual success but the success of the organisation. Through The Acrisure Academy (our learning system) we offer a variety of tailored courses and learning programs to enhance your skills and foster a culture of innovation. Additionally, we also offer ongoing professional development resources, coaching, and mentoring … by growing our people, we grow our business!

We are not partnering with agencies on any roles unless specified by the Talent Acquisition Team. Please do not send any unsolicited emails or InMail's with resumes/CV's as they will not be accepted or credited